Effective Date: June 27, 2025
Last Updated: June 27, 2025
Introduction
The Emery Collective ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our photography services in Fryeburg, Maine.
We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (https://emerycollective.com) or use our wedding and lifestyle photography services in Fryeburg, Maine.
By using our services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.
1. INFORMATION WE COLLECT
Personal Information You Provide
We may collect personal information when you:
- Fill out contact forms
- Schedule consultations
- Book photography services
- Subscribe to our newsletter
- Communicate with us via email or phone
This information may include:
- Full name
- Email address
- Phone number
- Mailing address
- Instagram handle
- Event details and preferences
- Payment information (processed securely through third-party providers)
2. HOW WE USE YOUR INFORMATION
We use your personal information to:
- Respond to inquiries and provide customer service
- Schedule and coordinate photography sessions
- Process payments and manage contracts
- Send marketing communications (with your consent)
- Deliver and fulfill our photography services
- Improve our website and services
- Protect against fraudulent or illegal activity
- Comply with legal obligations
3. LEGAL BASIS FOR PROCESSING (GDPR)
If you are located in the European Economic Area (EEA), we process your information based on:
Consent: You have given us permission to process your personal information for specific purposes
Contract: Processing is necessary to fulfill our contractual obligations to you
Legitimate Interests: Processing is necessary for our legitimate business interests
Legal Obligations: Processing is necessary to comply with the law
4. INFORMATION SHARING AND DISCLOSURE
We do not sell, trade, or rent your personal information to third parties. We may share your information only in these circumstances:
Service Providers
We may share information with trusted third-party service providers who assist us with:
- Website hosting and maintenance
- Email marketing platforms (e.g., HoneyBook)
- Payment processing
- Analytics and website optimization
- Cloud storage for image delivery
Legal Requirements
We may disclose your information if required by law or in response to:
- Court orders or legal process
- Government investigations
- Protection of our rights and safety
- Prevention of fraud or illegal activities
Business Transfers
In the event of a merger, acquisition, or sale of our business, your information may be transferred to the new owner.
5. DATA RETENTION
We retain your personal information for as long as necessary to:
- Provide our photography services
- Maintain business records
- Comply with legal obligations
- Resolve disputes
Generally, we retain client information and photographs for seven years after the completion of services, unless a longer retention period is required by law or you request earlier deletion.
6. YOUR RIGHTS AND CHOICES
You have the right to:
Access: Request a copy of your personal information
Correct: Request corrections to inaccurate information
Delete: Request deletion of your personal information
Opt-out: Unsubscribe from marketing communications
Portability: Request your data in a portable format
Withdraw Consent: Withdraw previously given consent
California Residents
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to:
Know what personal information we collect, use, and share
Request deletion of your personal information
Opt-out of the sale of personal information (we do not sell your information)
Non-discrimination for exercising your privacy rights
How to Exercise Your Rights
To exercise any of these rights, please contact us at emerycollectiveco@gmail.com or through HoneyBook.
7. DO-NOT-TRACK SIGNALS
We do not currently respond to Do-Not-Track browser signals. However, you can opt-out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.
8. SECURITY
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure password-protected systems
- Encrypted data transmission
- Limited access to personal information
- Regular security assessments
However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
9. CHILDREN'S PRIVACY
Our services are not directed to children under 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information.
10. INTERNATIONAL DATA TRANSFERS
If you are accessing our services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located.
11. THIRD-PARTY LINKS
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.
12. IMPORTANT NOTICE ABOUT PHOTO EDITING
No Photoshop or editing of delivered images is permitted. The work delivered is artistic and personal work from The Emery Collective. If any photoshopping or editing is done to delivered photos, we reserve the right to require you to remove the edited images from social media and replace them with the original versions. This protects our artistic integrity and brand reputation.
13. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time. We will notify you of any material changes by:
Posting the new Privacy Policy on our website
Updating the "Last Updated" date
Sending an email notification for significant changes
Your continued use of our services after such changes constitutes acceptance of the updated policy.
14. CONTACT INFORMATION
If you have questions about this Privacy Policy or our privacy practices, please contact us:
The Emery Collective
Fryeburg, Maine
Email: emerycollectiveco@gmail.com
Website: https://emerycollective.com
15. CONSENT
By using our website or services, you consent to our Privacy Policy and agree to its terms.
